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NOPSA Members

THE SAHRC PROMOTION OF ACCESS TO INFORMATION MANUAL FOR:

SOUTH AFRICAN OSTRICH BUSINESS CHAMBER REGISTRATION NUMBER 2000/018805/08 [COMPANIES ACT 1973 SECTION 61 OF 1973], ASSOCIATION INCORPORATED UNDER SECTION 21

DATE COMPILED: 16 AUGUST 2005.

(THIS MANUAL IS COMPILED IN ACCORDANCE WITH
SECTION 51 AS A PRIVATE BODY.)


1. Definition of a Private Body:

- A natural person who carries or has carried on any trade, business or profession, but only in such capacity;
- A partnership, which carries or has carried on any trade, business or profession;
- Any former or existing juristic person but excludes a public body;
- Per definition the South African Ostrich Business Chamber functions and operates as a private concern.

2. Detail of the Body:

2.1. Name:

South African Ostrich Business Chamber (SAOBC)

2.2. Contact Person:

Mr A J Kruger will deal with all matters in connection with requests for information in terms of the Promotion of Access to information Act, 2 of 2000

2.3. Address:

- Physical address:
C/o Park and Rademeyer Streets, Oudtshoorn, 6625

- Postal address:
P O Box 952, Oudtshoorn, 6620

- E-mail:
admin@saobc.co.za

- Website:
www.ostrichsa.co.za

- Telephone:
(044) 272 3336

- Facsimile:
(044) 272 3337

2.4. Nature of the business of the Body:

SAOBC is a co-ordinating body for the South African Ostrich industry to benefit producers and processors of ostriches and ostrich products. The company employs 3 fulltime employees.

3. Section 10 Guide on how to use the Act:

The Section 10 Guide will be available from the South African Human Rights Commission. Please direct any queries to:

The South African Human Rights Commission: PAIA Unit, The Research and Documentation Department
Postal address: Private Bag 2700
Houghton
2041

Telephone: +27 11 484-8300
Facsimile: +27 11 484-7146
Website: www.sahrc.org.za
E-mail: PAIA@sahrc.org.za

4. Access to the Manual
This manual can be accessed electronically by means of the electronic mail system as per the above e-mail address; by means of hard copy from the physical address supplied above or by physical inspection at the premises of the SAOBC as stated above or from the SAOBC website as indicated.

5. Access to Records:

5.1. The Chief Executive Officer:

SAOBC is headed by a General Manager, Mr A J Kruger, Id 5708165016083.

5.2. Partnerships / shareholding / ownership:

SAOBC is an Association Incorporated under Section 21 of the Companies Act (Articles of Association of a company not having a Share Capital not adopting Schedule 1). SAOBC is governed by a Board of elected Directors.

5.3. Nature of records available:

The following records are kept and are available on application:

Administration:

- Company inventories
- Corporate Identity Specifications
- Correspondence
- Petty cash
- Rental agreements
- Filing and archiving
- Records of statutory payments

Licences and Registration:

- Registration certificate
- Members List and register
- Board of Directors list
- Affiliation certificates
- Statute of Existence
- Constitution
- Code of Conduct
- Regulations and Company Rules

Human Resources:

- HR Policy
- Employment contracts
- Disciplinary code and procedure
- Disciplinary records
- Remuneration policy
- Remuneration records
- Personnel records / files

Finances:

- Accounting records and documentation
- Source Documents
- Financial statements
- Financial projections
- List of Creditors and Debtors
- Banking Statements
- Assets inventory

Operational:

- Agreements & Contracts with Associated bodies
- Agreements with service providers
- Correspondence pertaining to the above

5.4. Records available in terms of other Legislation:

The Animal Diseases Act 35 of 1984

The Labour Relations Act 66 of 1995 amended 2002:
- Disciplinary Codes and Grievance Procedures
- Records of Disciplinary processes and procedures
- Records of Disciplinary Outcomes and Sanctions

The Basic Conditions of Employment Act 75 of 1997 amended 2002:
- Employment agreements and contracts
- Conditions of employment
- Working hours
- Remuneration

Companies Act 61 of 1973

The Employment Equity Act 55 of 1998
- Advertisements for positions
- Job specifications & descriptions
- Selection data

Compensation for Occupational Injuries and Health Diseases Act No 130 of 1993
- Personnel records (applicable)

Copyright Act 98 of 1978
- Publications
- Corporate Identity and Logo
- Websites
- Product information
- Intellectual Property pertaining to Research

Income Tax Act 95 of 1967
- Tax returns

Occupational Health & Safety Act 85 of 1993

Regional Services Councils Act 109 1985
- Levies records

Skills Development Act 97 of 1996
- Levies records

Unemployment Contributions Act 4 of 2002

Unemployment Insurance Act 63 of 2001
- Levies records

Value Added Tax Act 89 of 1991
- VAT return records

5.5. Nature of records made available in terms of Section 52 (1)(a)
- Not Applicable

5.6. Records made available in terms of Section 52 (2)(a) and (b)
- None

6. Request for access to information:

- The requester must use the prescribed form to make the request for access to a record. This must be made to the Contact Person. This request must be made to the address, facsimile number or electronic mail address of SAOBC.
- The requester must provide sufficient detail on the request form to enable SAOBC to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed.
- The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.
- If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.

7. Fees payable

- A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:
- The Contact Person at SAOBC will notify the requester Ė other than a personal requester Ė by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request;
- The fee that the requester must pay to SAOBC is R50-00. The requester may lodge an application to the court against the tender or payment of the request fee;
- After the Contact Person of SAOBC has made a decision on the request, the requester will be notified in the required form
- If the request is granted then a further access fee must be paid for the search, reproduction, and preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.

8. Records affected by Section 52 (4):

All records affected by the above will be dealt with as and when required. Requests for access to such information will be considered and the requester will be informed of decisions and reasons pertaining to the above.

9. Availability of this Manual:

The Manual is available for inspection free of charge at the premises of SAOBC at its physical address as stated above.

Copies are also available with the SAHRC, and in the Gazette.

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